Human Resource and Admin Executive

Location: Sibu, Sarawak, Malaysia

Salary: RM2,500 - RM3,200

Posted at: Mar 20, 2024

Job Descriptions:

Talent Acquisition and Management

Utilize various channels for talent sourcing and build a talent pipeline.
Coordinate recruitment processes, including screening, interviewing, and offer processing.
Contribute to employer branding initiatives to attract top talent.

Payroll and Benefits Administration

Manage end-to-end payroll processing, ensuring accuracy and compliance with regulations.
Administer employee benefits and address inquiries related to payroll and benefits.

Training and Development Coordination

Coordinate training programs, including logistics and participant communication.
Assist in training needs analysis and evaluation of training effectiveness.

Compliance and Recordkeeping

Ensure compliance with payroll laws, tax regulations, and other legal requirements.
Maintain accurate records of employee information, payroll, and training activities.

Communication and Collaboration

Facilitate effective communication within the organization, handling internal and external correspondence.
Collaborate with HR, finance, and other departments on cross-functional projects.

Office Operations Management

Oversee day-to-day office operations to ensure efficiency and a professional environment.
Provide administrative support, including document preparation, meeting coordination, and visitor management.

Travel and Event Coordination

Coordinate travel arrangements for employees and assist in planning company events.
Manage meeting scheduling and assist in organizing various company events.

Budget Assistance and Resource Management

Support in tracking and managing administrative budgets, including procurement and cost control.
Manage office supplies and inventory to ensure availability and efficiency.

System Management and Reporting

Utilize payroll and training systems effectively, ensuring data accuracy and troubleshooting issues.
Generate reports on recruitment, payroll, training metrics, and other relevant data for management insights.

Continuous Improvement

Identify opportunities for process improvement within HR, payroll, training, and administrative functions.
Implement best practices to enhance efficiency, compliance, and overall effectiveness of operations.

Job Requirements:

Education Level

Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.

Working Experience

Minimum 2 years of progressive executive-level experience in recruitment, payroll processing, training, or administrative roles.

Skills and Abilities

Expertise in end-to-end recruitment processes, including candidate sourcing, screening, and interviewing.
Proven ability to utilize various channels for candidate sourcing and maintain a talent pipeline.
In-depth understanding of payroll processing concepts, tax regulations, and compliance requirements.
Proficient in managing payroll software and systems, ensuring accuracy and adherence to legal standards.
Strong organizational skills to plan, coordinate, and manage comprehensive training programs.
Experience in designing training materials, facilitating sessions, and evaluating training effectiveness.
Excellent organizational skills to manage multiple tasks efficiently and maintain organized filing systems.
Proficiency in office software and equipment, with attention to detail in documentation and record-keeping.

Certificates and Qualifications

Certifications in recruitment, HR, or payroll processing are beneficial.
Additional certifications or coursework related to training and development are advantageous.

Personal Traits

Maintain a polished appearance, handle confidential information discreetly, and exhibit professionalism in all interactions.
Consistently demonstrate punctuality, dependability, and accuracy in completing assigned tasks.
Proactively identify opportunities for improvement, take on strategic responsibilities, and lead process enhancements.
Collaborate effectively with colleagues, HR team members, hiring managers, and stakeholders to foster a positive work environment.
Adapt readily to changing priorities, environments, and responsibilities with a positive attitude.

Other Requirements

In-depth knowledge of HR principles, employment laws, and industry best practices.
Strong interpersonal skills for effective communication with internal and external stakeholders.
Proficiency in budget management, basic bookkeeping, event coordination, and travel arrangements.
Willingness to stay current with industry trends, technology advancements, and professional development opportunities.

Benefits: