Human Resource and Admin Executive

Location: Sibu, Sarawak, Malaysia

Salary: RM2,500 - RM3,200

Posted at: Mar 20, 2024

Job Descriptions:  
 

Talent Acquisition and Management

  • Utilize various channels for talent sourcing and build a talent pipeline.
  • Coordinate recruitment processes, including screening, interviewing, and offer processing.
  • Contribute to employer branding initiatives to attract top talent.
     

Payroll and Benefits Administration

  • Manage end-to-end payroll processing, ensuring accuracy and compliance with regulations.
  • Administer employee benefits and address inquiries related to payroll and benefits.
     

Training and Development Coordination

  • Coordinate training programs, including logistics and participant communication.
  • Assist in training needs analysis and evaluation of training effectiveness.
     

Compliance and Recordkeeping

  • Ensure compliance with payroll laws, tax regulations, and other legal requirements.
  • Maintain accurate records of employee information, payroll, and training activities.
     

Communication and Collaboration

  • Facilitate effective communication within the organization, handling internal and external correspondence.
  • Collaborate with HR, finance, and other departments on cross-functional projects.
     

Office Operations Management

  • Oversee day-to-day office operations to ensure efficiency and a professional environment.
  • Provide administrative support, including document preparation, meeting coordination, and visitor management.
     

Travel and Event Coordination

  • Coordinate travel arrangements for employees and assist in planning company events.
  • Manage meeting scheduling and assist in organizing various company events.
     

Budget Assistance and Resource Management

  • Support in tracking and managing administrative budgets, including procurement and cost control.
  • Manage office supplies and inventory to ensure availability and efficiency.
     

System Management and Reporting

  • Utilize payroll and training systems effectively, ensuring data accuracy and troubleshooting issues.
  • Generate reports on recruitment, payroll, training metrics, and other relevant data for management insights.
     

Continuous Improvement

  • Identify opportunities for process improvement within HR, payroll, training, and administrative functions.
  • Implement best practices to enhance efficiency, compliance, and overall effectiveness of operations.

Job Requirements:

 

Education Level

  • Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.

 

Working Experience

  • Minimum 2 years of progressive executive-level experience in recruitment, payroll processing, training, or administrative roles.
     

Skills and Abilities  

  • Expertise in end-to-end recruitment processes, including candidate sourcing, screening, and interviewing.
  • Proven ability to utilize various channels for candidate sourcing and maintain a talent pipeline.
  • In-depth understanding of payroll processing concepts, tax regulations, and compliance requirements.
  • Proficient in managing payroll software and systems, ensuring accuracy and adherence to legal standards.
  • Strong organizational skills to plan, coordinate, and manage comprehensive training programs.
  • Experience in designing training materials, facilitating sessions, and evaluating training effectiveness.
  • Excellent organizational skills to manage multiple tasks efficiently and maintain organized filing systems.
  • Proficiency in office software and equipment, with attention to detail in documentation and record-keeping.
     

Certificates and Qualifications

  • Certifications in recruitment, HR, or payroll processing are beneficial.
  • Additional certifications or coursework related to training and development are advantageous.

 

Personal Traits

  • Maintain a polished appearance, handle confidential information discreetly, and exhibit professionalism in all interactions.
  • Consistently demonstrate punctuality, dependability, and accuracy in completing assigned tasks.
  • Proactively identify opportunities for improvement, take on strategic responsibilities, and lead process enhancements.
  • Collaborate effectively with colleagues, HR team members, hiring managers, and stakeholders to foster a positive work environment.
  • Adapt readily to changing priorities, environments, and responsibilities with a positive attitude.
     

Other Requirements

  • In-depth knowledge of HR principles, employment laws, and industry best practices.
  • Strong interpersonal skills for effective communication with internal and external stakeholders.
  • Proficiency in budget management, basic bookkeeping, event coordination, and travel arrangements.
  • Willingness to stay current with industry trends, technology advancements, and professional development opportunities.
     

Benefits:

  • Medical Allowance
  • Food Discount
  • Travelling Allowance
  • Travelling Accommodation
  • Mileage Claim
  • Employee Referral Scheme
  • Commission
  • Birthday Allowance
  • 2 Hours Replacement Leave
  • Car Coupon
     

If you're excited about the opportunity to join our team and make a difference, we'd love to hear from you!

Please submit your resume and cover letter to [email protected]